Business Systems Build

Put powerful systems and workflows in place that optimize your business.

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Build for the Future

Take control of your business by investing time in building out systems that will transform the way you work. Putting smart systems in place will not only significantly bring down your stress level, but you’ll also be able to save money, take on as many ideal clients as you want, and be set up for healthy growth. We’ll help you establish your standard operations procedures, get set up in project management software, and apply automations that make sense for your business.

The Time Is Now

You did the extremely hard work of creating a business and who could blame you for not taking the time to write out how you go about your day-to-day? Certainly not us! However, continuing to ignore documentation and putting off process optimization will continue to hurt your business. A lack of clarity will confuse you, your team, and your customers. To avoid the stress and avoid missing out on opportunities, it’s time to build reliable systems. The fantastic news is that dedicating time to build your system correctly will give you a solid foundation you can count on as your business grows.

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Certified Nerd

An expert in project management apps, automations, design, and organization techniques. Certified in Monday.com, ClickUp, and Notion optimizations.

Software Experience

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Incredible Transformations With Measurable Results

Every time Valentina set up a new system she was always thinking bigger than I knew was possible. We used to have systems scattered that broke the flow when we were trying to kick butt at work, but she helped us realize it's possible to have one unified system. She even created a dashboard of charts and graphs that helps me define where our market is for future sales goals.
Meg Schlabs
Co-founder & Creative Director, Wizardly
Valentina was awesome to work with! She had fantastic software and tool suggestions that I had never tried. Her skills definitely shine in organization and optimizing automation. She helped me get set up with systems that are helping me stay organized, save time, and grow my business. Thank you, Valentina!
Shelby Smeltzer
Founder & Creative Director, Shelby Design Co.

System Build Packages

We offer four packages that address different levels of need and goals. If you have any questions about the packages, please email us and we will be happy to discuss which package is right for your business. The included services and pricing of each tier will depend on each client's needs. Book a discovery call to discuss your business needs and we will send a proposal.

Level Up

Covers 35 hrs of services and a focus on an analysis of needs, business goals, and creating optimized workflows from scratch that utilize automations, saving money and reducing headcount.

Scale

Covers 50 hrs of services that focus on support materials, so as your business scales, you have resources available to make onboarding new members as seamless as possible.

Project Based

If you have a specific project in mind that is not covered in other levels, book a discovery call to discuss details. Payment installments start at $600/month.

Ongoing Support

$150 - $300/month

Helps keep systems running and continuously improve workflows. Can include any services listed.

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No systems in place? No problem. Get support from software recommendations and setup to custom SOPs and hiring.

For those that are starting from scratch and have no systems in place.

  • No project management software
  • No SOPs, processes, or documentation in place
  • Afraid to hire a VA because they don’t know how to delegate or what they should have ready before doing so
  • Spend a lot of time on things they KNOW there’s a better way to do

Level-Up

  • Focus on analysis of needs, business goals, and creating optimized workflows from scratch that utilizing automations to save $$ hiring

Scale

  • Focus on support materials so as your business scales you have resources available to make onboarding new members as seamless as possible

Project-based Pricing

  • Depends on the size of the project and their priorities
  • Installments starting at $600

Ongoing Support

Once your project is finished and things are running smoothly, the work isn't quite done. Next, you will need someone on the team to take care of new board setups, review connections to dashboards, and be confident in making changes to any template or automation setups as needed. We're here to step in on an ongoing basis to support any of the systems management needs listed in the chart.

Basic

$ 150 monthly
  • Up to 2 hrs of services
  • 48 hr or less turnaround
  • Perfect for new board setup, fixing connection issues on dashboards, or slowly developing a new template to test

Premium

$ 300 monthly
  • Priority support
  • Up to 4 hrs of services 24hr turnaround.
  • For those that have more development needs or need a faster turnaround on any requests.
  • For those that have more development needs or need a faster turnaround on any requests.

*Hours expire after 30 days regardless of package

Purchase a Package

Our Process

Phase 1: Design and Setup

Estimated Duration: 1-2 Weeks

We’ll carve out some dedicated to take a look at the current state of your business so we can understand how to address your pain points and help you reach your ultimate goals.

There will be a lot of specific questions to make sure we understand the ins and outs of your business. Even if there are no workflows written out, we will review your current processes and workflows.

After we have a solid understanding of your needs, we’ll create a robust system that can include standard operation procedures (SOP), documented processes, and integration with project management software. After the system is approved, we move on to implementation.

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Phase 2: Implementation

Estimated Duration: 3-4 Weeks

Next we’ll have some fun and start doing live tests! This phase also includes team training and video walk-throughs as needed. (If included in your package selection.)

We spend the next couple of weeks trying out the systems and making adjustments as soon as possible. During this period of time, we may have weekly meetings to work through some problems together.

As we go along, we’ll build automations to streamline workflows across your business.

Phase 3: Formalization

Estimated Duration: 1 Week (Package 2 Only)

Now we have enough information and have done enough testing to be able to formalize everything as a SOP and processes visual with a branded Miro board.

We believe SOPs shouldn’t just be a beautiful document tucked away in the depths of your team Google Drive. We will make sure these are not only written out but are also easily accessible to your team in Monday.com.

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Add Ons

Monthly Retainer Or Pay-As-You-Go

At this point you should be extremely proud of yourself! It took a lot of work and vulnerability as a business owner to look at what you’ve built under a microscope. The next challenge will be to keep your systems running and look out for any needed improvements, changes, or user errors. You may also want ongoing support to help set up new projects, add other teams to the software, or have someone available to support employees with this change.

To secure availability for support, we suggest purchasing these hourly support packages as a monthly retainer. This ensures we can step right in when a need arises.

However, if a retainer isn’t the right fit you can always reach out and purchase a package of hours when needed, pending availability.

Tier 1: 10 hrs $750
Tier 2: 15 hrs $1,125
Tier 3: 20 hrs $1,500

FAQS

Yes! The payment options depend on the scope of the project but we offer installments starting at $600.

Absolutely. Our goal is to find solutions best for your business and having previous experience in certain software simply gives us base knowledge for further research about custom solutions.

We will use Notion to collaborate on tasks throughout the project. Any tasks that you need to complete will be assigned there.

Projects like this typically take at least 4 weeks although some projects have taken up to 10 weeks. This all depends on your needs. For example if you are signing up for systems optimization your team may need to test and refine new systems with clients at a slower pace.

Yes! All service packages come with basic training so you can navigate everything on your own or easily delegate to a team member.

After the project is done you will still need someone to help keep things running. This could be a tech VA, yourself, or we can step in with an ongoing support agreement. All services included.

If you’d prefer to sign up for ongoing systems management instead of a project we do offer retainer packages. Click here for more details.

Purchase a Package
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About The Founder

Throughout my time as a music educator, I couldn't shake the urge to learn about project management apps, automation, design, and all of those "nerdy" topics.

After getting totally burnt out from the stress in the classroom, I utilized the countless hours I spent playing around with software and apps by turning my skills into a business.

I founded Mynt Planning to help creatives in the next phase of their lives and guide them through turning their passions into strong, self-sustaining businesses.

Let’s build the elegant system your business (and you) deserve!

Pick a package that’s right for your business to get started. Don’t know which one is for you? Get in touch and we’ll be happy to help you find your best solution.

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