EVA Support

Our executive virtual assistants are ready to take on any challenge. They can handle various tasks from administrative and scheduling to personal, life-admin tasks to help you free up your precious time and resources.

What's Included?

How It Works

We manage the monthly budget. You delegate tasks from any of the categories listed. We will always let you know if the budget is utilized at a faster pace than expected and will adjust accordingly. This keeps the work flexible and allows us to pivot as your priorities change.

  • Tier 1 – 10 Hours $600/month
  • Tier 2 – 16 hours $960/month
  • Tier 3 – 24 hours $1,440
  • Tier 4 – 30 hours $1,800

    *All additional hours over your package's budget will be billed hourly.

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EVA Support Categories

Everyday Workflows

Team Management

Personal

Sales

Marketing

Everyday Workflows

We manage the monthly budget, and you delegate your everyday workflow tasks. We will always let you know if the budget is utilized at a faster pace than expected and will adjust accordingly. This keeps the work flexible and allows us to pivot as your priorities change.

  • Handle all scheduling requests
  • Coordinate internal and external scheduling
  • Organize one-time and recurring events
  • Manage cancellations and rescheduling

  • Prepare pre-meeting context and agenda
  • Capture meeting minutes
  • Send follow-up notes to attendees
  • Follow up on meeting action items
  • Send morning briefings to prep for your day
  • Prepare weekly reports on where you spent time
  • Draft weekly or daily priority reviews
  • Set up recurring focus time

  • Create travel itineraries
  • Book all travel and accommodations
  • Suggest local attractions
  • Make restaurant reservations

  • General project management
  • Save and organize documents
  • Track and pay invoices
  • Manage expense tracking

  • Plan company or customer events
  • Coordinate on-site vendors
  • Prepare event itineraries
  • Send invitations and track attendees

  • Create topic overviews
  • Find potential partners or products
  • Prep contact bios and background details
  • Locate contact info for new connections

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Team Management

We manage the monthly budget, and you delegate your team management tasks. We will always let you know if the budget is utilized at a faster pace than expected and will adjust accordingly. This keeps the work flexible and allows us to pivot as your priorities change.

  • Find and outreach to candidates
  • Reply to inbound messages
  • Screen applicants
  • Coordinate interview scheduling

  • Order office supplies
  • Source office service providers
  • Manage work or personal CRM
  • Reply to LinkedIn invites and messages
  • Send reminders to follow up or meet with people
  • Add contacts on LinkedIn after meetings

  • Organize team meetings and events
  • Send engagement posts to team channels
  • Send team recognition gifts
  • Facilitate team feedback surveys

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Personal

We manage the monthly budget, and you delegate your team management tasks. We will always let you know if the budget is utilized at a faster pace than expected and will adjust accordingly. This keeps the work flexible and allows us to pivot as your priorities change.

  • Schedule personal appointments
  • Resolve issues with service providers
  • Order weekly groceries
  • Make online purchases

  • Book family or group travel
  • Vacation destination suggestions
  • Submit passport and visa applications
  • Arrange entertainment and attractions
  • Send gifts for birthdays and anniversaries
  • Organize holiday event plans
  • Mail virtual or physical invitations
  • Book catering and entertainment

  • Manage personal contact list
  • Triage personal email inbox
  • Organize digital photos and files
  • Order home organization products

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Sales

We manage the monthly budget, and you delegate your sales tasks. Our executive virtual assistants are equipped to support you with the following common sales tasks.

  • Manage leads communication and booking
  • Research CRM tools or solutions
  • CRM contact management
  • Provide monthly reports of target accounts

  • Setting up and organizing proposal files
  • Writing copy and conducting research for proposal first drafts
  • Sending proposals to leads and tracking proposal status
  • Set up based on template
  • Sending
  • Follow up

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Marketing

We’ll pair you with a marketing-focused EVA to take on more specialized tasks if you need more than basic sales support. Marketing-focused EVAs have essential design, copywriting, editing, and strategy skills to help you with your marketing efforts. If there’s ever a gap in knowledge this is where the power of an agency team comes in! They will utilize our team’s collective marketing knowledge and resources to fill those gaps.

  • Conduct monthly content planning sessions
  • Develop content calendars and repurposing plans
  • Support with content scheduling
  • Publish content to various channels:
    • Email, Social, Blog, Podcast, YouTube
  • Coordinate with other teams for content alignment

  • Develop and send weekly newsletters, ensuring content is informative and appealing
  • Create, schedule and monitor promotional emails, optimizing for open rates and click-through rates
  • Maintain email lists and databases ensuring they are updated and segmented effectively
  • Create weekly posts for your social platforms including graphics and captions
  • Outline, script, and edit short form video such as Reels and TikToks
  • Edit long form video such as YouTube or promo videos
  • Monitor social media accounts’ metrics, track key performance indicators (KPIs), and adjust content strategy accordingly
  • Respond to comments and customer queries in a timely manner

  • Plan comprehensive marketing strategies for product launches across all channels
  • Coordinate with sales and other teams for a unified approach to product launches
  • Track product launch success metrics and provide detailed reports

  • Manage all marketing accounts ensuring information is current and accurate
  • Provide regular detailed reports on account performance
  • Analyze account performance data to provide actionable insights and recommendations

We recommend starting with a Tier 3 or Tier 4 package if you have a fair amount of everyday tasks and marketing tasks. This ensures we have enough budget for the month to cover everything you need.

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FAQs

We will utilize your project management software as much as possible for transparency. However, some projects and tasks managed mainly by the Mynt Planning team will be kept in our PM tool so we can better collaborate on the work without adding user accounts (and increased cost) to your PM tool.

Not at all! Your package of hours can go toward any of the listed tasks that fit your specific needs.

This specific list of responsibilities will be determined during onboarding and confirmed in a working agreement.

Absolutely. Our goal is to find solutions best for your business and having previous experience in specific software simply gives us base knowledge for further research about custom solutions.

If you have a custom project in mind that could utilize our skills, schedule a Consultation Call so we can talk about your ideas for this project.

Schedule a Consultation Call where we can chat about your needs, wants, and suggest general solutions we can offer.

Schedule a Consultation Call

Let’s kick your business into shape together!

Let's talk through your wants, needs, and general solutions for operational blockers in your business. Sign up for a Consultation Call below.

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Incredible Transformations With Measurable Results

Working with Valentina was a wonderful experience. Her expertise in customizing my project management tool and transforming it into an invaluable tool for my client was a game-changer! I would work with her again and highly recommend her.
Sheila Marcello
Marketing & Product Strategy Consultant
Valentina added an invaluable layer of expertise that transformed my project management tool into a highly customized solution for our client. She helped them streamline projects and processes to realize increased efficiencies across all teams. Her level of knowledge, patience, attention to detail, and creative solutions were key in helping us take an out-of-the-box solution to the next level and successfully roll it out. She's our secret weapon, and we will be calling her again soon!
Liz Mitchum
Marketing Consultant, Big Tuna Marketing
I love working with Valentina because she was very knowledgeable and easy to work with. She helped me to streamline a process that I did not have the time to figure out on my own.
Katie Koon
President, Beacon Association Management

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